Site Selection, Procurement and Contract Negotiations
Overall, the PTS Data Centre site selection and procurement exercise is a comprehensive process that involves defining requirements, identifying potential sites, evaluating costs, selecting a supplier, with the option of negotiating the final contract on behalf of the organisation.
Capture the Requirements
This can include factors such as capacity, power and cooling requirements, security needs, and connectivity.
Identify Potential Sites
Once the requirements have been identified, PTS identifies potential sites that meet those requirements. This can involve conducting a Feasibility Study/Market Assessment to identify suitable locations based on factors such as proximity to customers, access to power and connectivity, and regulatory requirements.
Site Analysis
PTS conducts a detailed analysis of potential sites to ensure that the site is suitable for the organisation
Evaluate Costs
Once the potential sites have been analysed, PTS evaluates the overall costs of each service conducted as part of a formal Request for Proposal.
Procurement Strategy
PTS works with the client to agree a Procurement Strategy to engage with one or more DC Service Providers.
Supplier Selection
PTS will (in conjunction with the client) evaluate submitted bids from Suppliers. PTS would recommend that the client undertakes a tour of each of the short-listed Suppliers, and collaboratively select a supplier that meets the organisation’s requirements.
Contract Negotiation (optional)
Once a supplier has been selected, the next step is to negotiate the contract for the Data Centre service. In many cases this is left to the lawyer, but the lawyer doesn’t understand Data Centres and the discussions end up in legal technicalities rather than the service. We work with the lawyers to bring the best of best worlds to get the best solution for the organisation.
The PTS Data Centre site selection and procurement service help clients ensure that the business gets the best value for its investment, reduces risks, and improves operational efficiencies.
The Benefits to a client from a PTS service are:
Improved Decision Making
The PTS Data Centre site selection and procurement service helps to ensure that decisions are based on accurate, current and comprehensive information. This helps to reduce the risk of making poor decisions that can have negative consequences for the delivery of future IT Services and impact Business agility.
Cost Savings
Through PTS’ process of evaluating the costs associated with different service options, a Data Centre site selection and procurement exercise can help to identify potential opportunities for cost savings. This can help to ensure that the business gets the best value for its investment. Understanding the various elements that make up a Data Centre Service can lead to driving down the costs of some elements. With a contract typically over a 5-year period a single percentage saving can result in many millions in savings. PTS only works for the client, and we are not driven by commissions paid for by the Data Centre Providers (which the client pays for in hidden charges).
Improved Efficiency
By selecting a site that is well-suited to the Client’s requirements and implementing an effective procurement strategy, a Data Centre site selection and procurement exercise can help to bring improvements in the efficiency of the delivery of Data Centre services. This can help to reduce operating costs and improve the overall performance of the client’s Data Centre services..
Risk Mitigation
By carefully evaluating potential sites and suppliers, a PTS Data Centre site selection and procurement service can help to identify and mitigate risks. This can help to ensure that the Data Centre meets the required industry standards, is reliable and secure, and is able to meet the needs of the business.
